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When a board of directors meet, it is vital that the meeting goes smoothly and that all issues are addressed. The following board meeting process is a guide that helps to ensure that the meeting goes as planned and that all the essential points are covered.
The chair opens the meeting by speaking about any questions of a personal or formal nature, and welcoming new members or guests to the board. A formal introduction to the board follows and the officers introduce themselves.
The board receives lots of information during meetings, typically in the form of committee reports and correspondence. The chair should allocate time for this during the meeting, but it is vital that this doesn’t interfere with the discussion on the more urgent issues.
After the board has discussed the past performance, its achievements and the challenges, it will proceed to the future strategies. This will include the brainstorming of ideas that will aid the company in its growth and expand across various departments and increase its market share. The board will then consider about the best way to implement these strategies and come up with actions items for the management team to follow to accomplish this.
The board typically discusses any new business that is submitted for the meeting by the board members or the executive management. The board also reviews old issues that haven’t been solved. The chair will then make a motion to adjourn the meeting.