With cyber criminals taking ever more personal information companies must be able to ensure that confidential documents are shared securely to ensure security. This means that whenever you share or receive sensitive files, they should be encrypted to ensure only authorized users are able to be able to view them.
The best security is provided by encryption when sharing files online. It converts all information in the file into a format that only those with the translation key are able to decipher. Even when someone has access to the file, they won’t be able print or copy the contents of the file into another document.
You can create links that won’t be visible on the internet (no URLs) and can only be viewed by an application specially designed for this purpose or by downloading a ZIP file. Cybercriminals will find it harder to gain access to confidential documents.
Two-factor authentication is another security measure for sharing confidential documents. This means that even if an employee has the password to access a file they’ll have to prove their identity prior accessing it. This can be done using a security code sent to their mobile phone or via biometrics like fingerprints or face recognition.
If you’re looking to share large files that cannot be shared as an attachment in email or a secure website with integrated eSignatures is a good choice. This method lets you create an encrypted document link and then make use of a faxing tool online to send it to the recipient.