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With the increasing popularity of flexible working teams are working across time zones and distances more than ever before. This requires the sharing of large files among colleagues working remotely. The traditional methods of sharing files aren’t the most secure. It’s easy for employees to share sensitive files that contain intellectual property or regulated data in the wrong way, whether accidentally or deliberately or to the wrong individuals.
Without the right security precautions In the absence of proper security measures, these uncontrolled transfers of information can put your business at risk of expensive penalties and a damaged image. It’s crucial to set up a system that allows to control how files are shared with partners and customers as well as within your own company.
To reduce the dangers of uncontrolled file sharing, your organization should choose a platform that has granular access controls and centralized monitoring of security. It is then possible to ensure that only individuals who have the appropriate authorizations are able to access specific folders and files and also any changes made to a file. Furthermore, an enterprise content services platform provides an audit trail centralized, making it easy to trace user history and spot issues that could lead to violations of privacy or in violation of.
Find a file-sharing application that is easy to use and that can be integrated with your existing workflows. It’s also important to make sure you don’t end up paying for features you don’t need. If you’re planning to use an online client file portal make sure the software provides options for customized branding and simple set up for your clients.