Taking minutes at board meetings might seem like a straightforward job however, there are numerous board portal solution considerations to be made to ensure that the process is effective and precise. Meeting minutes that are accurate and effective can shield the board from legal liability as well as increase their productivity.
Minutes of meetings should include important details such as who attended, who was absent as well as the date and time that the board convened. These vital details can help ensure that the minutes are a an accurate record and can be used as a reference for future meetings.
It is important to remember that the minutes shouldn’t be a verbatim transcription of the content of the meeting. This could cause issues in the future if they were read out from context. It is more efficient to summarize the key aspects and outcomes of the discussion rather than keep track of the length of each phrase or detail provided by a director during the meeting.
It is also important that the secretary of the board is prepared to record the minutes. This involves bringing all the equipment needed to record them to the meeting. It may be necessary to bring a pen and a notebook or, if your company utilizes a board management software it is possible to save all the data in a secure portal for board members. It is also a great idea to store backup copies of the documents on a harddrive or in a printed.