A well-organized platform for online meetings is crucial to an efficient and effective meeting. A platform must have features that enable participants to work effectively together by recording ideas and tasks, and to share the ideas with team members located in remote locations. It should also offer tools to record notes in real-time, sharing a digital whiteboard, and creating mind maps and Kanban boards to display project progress. It is also essential to consider the capability to schedule ahead of time and also the reliability and availability of the platform.
Skype, Zoom and Google Hangouts are the most used platforms for video conferences. Google Hangouts, a free tool, allows instant messaging, video calls with up to 10 people, and collaborative document-sharing. It can be used to host team meetings, webinars, and video conferences. It is compatible with Google applications and services, and offers HD streaming video as well as cloud-based recordings and screen sharing. Its interface is simple and user-friendly but it’s prone to audio and visual display problems, buffering delays and dropped calls.
Other features that you should look for in a good online meeting software websites include the ability to create and manage a meeting agenda and to add participants. Certain platforms let you drag and drop files into your virtual meeting room. This is ideal for UX designers, who can use their wireframing tool within the same room, or software developers that can share a URL to a code repository or new feature. It is also recommended to look for an application that allows you to quickly access documents, applications, and websites. This allows team members to quickly access notes, screenshots, and other documents from previous meetings, or bug trackers without having to leave the meeting.