Board meetings online can be held with all the advantages of a meeting in person. You can make your meetings more efficient and productive by allowing all members to take part and using modern tools for online collaboration. But you’ll still need ensure that all the necessary elements are in place.
List all attendees. This is an essential step for all board meetings and especially for virtual ones. You risk missing out on people who may provide valuable insights and suggestions.
Let everyone know how they is able to join the meeting. If necessary, offer multiple ways to join – for example, video or audio.
Utilize remote boards that have many options to increase engagement and make your meeting more engaging. The right software will help you to keep your meeting on time by allowing efficient discussion and efficient time-taking.
Set a goal for each discussion topic. This helps the meeting stay focussed and decreases the amount of time wasted online board meeting on irrelevant or redundant topics. It’s also helpful to have a time limit for each area of discussion. This is helpful because it’s easy for the meeting to drift off course and run longer than originally planned.
Create a waiting area for those who aren’t able to be able to attend the meeting, but wish to. This is a good option if there’s an unexpected conflict in the schedule or a technical issue that isn’t able to be resolved.