Your board of directors is vital to the success of your community. Getting the most out of your board meetings starts with planning and preparation. Here are a few important board meeting tips to aid you in achieving more:
Create a clearly defined agenda and then send it out prior to the meeting. This gives the board members the opportunity to go over the agenda prior to the meeting and ask questions. They can also prepare themselves for the discussion.
It is a good idea to hold your board meetings in a public place, such as the library in your area or a conference room at an area business. This will help reduce distractions such as ringing cellphones or children, as well as pets from the family which could disrupt the flow of discussion.
Appoint someone to record detailed https://boardroomtips.info/top-board-meeting-apps-for-ios-and-android/ minutes of the meeting. This will ensure important decisions are documented and the board will keep track of the discussion.
Limit the amount of time allocated for each item on the agenda to ensure that the meeting continues to flow and avoid diverging topics. If you feel that the agenda item has gone on for too long, you can agree to transfer it to a “parking lot” to discuss later, so that the primary issues remain in the forefront.
Discuss the decision-making process at the meeting. Whether it’s through consensus or voting it will ensure that all participants understand the topic being discussed and are able to participate in the discussion.
Encourage participation of C-level officers to share their knowledge at the meetings. This will allow the board to hear directly from the people who are closest to the action and are most qualified to offer advice.